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Create Multiple Email Signatures

How to save an additional email signature as a user merge tag, restore your default signature, and insert the alternate signature into an email.

Written by VipeCloud Support

You can keep more than one email signature by saving each extra signature as a user merge tag. Your default signature stays on the Email Settings page, and you type the merge tag into an email to use the alternate one instead.

How to Copy Your Signature to Build an Alternate One

  1. Click Communication in the left sidebar.

  2. Click Email Settings.

  3. In the Email Signature editor, switch to code view.

  4. Copy the HTML and paste it into a text file to keep a copy of your default signature.

  5. Switch back to the regular view.

  6. Edit the signature into your alternate version.

  7. Switch to code view and copy the alternate signature's HTML.

How to Save the Alternate Signature as a User Merge Tag

  1. Open your user settings in a new browser tab.

  2. Scroll to the user merge tags section.

  3. Enter a merge tag name in the format %NAME%, such as %SIG2%.

  4. Click Create Merge Tag.

  5. Double-click the new merge tag's value.

  6. Paste the alternate signature's HTML.

  7. Press Enter to save.

How to Restore Your Default Signature

This section is back on the Email Settings page, where the signature editor still holds your alternate version.

  1. In the Email Signature editor, switch to code view.

  2. Replace the HTML with the copy of your default signature from your text file.

  3. Click Update Signature.

How to Use the Alternate Signature in an Email

  1. Open a new email.

  2. Delete the default signature that loads in the email.

  3. Type the merge tag, such as %SIG2%, where the signature should go.

The merge tag is replaced with your alternate signature when the email sends.

Key Notes

  • Keep the signature you use most as your default on Email Settings. It loads in every new email and fills the %SIGNATURE% merge tag.

  • Choose a merge tag name that is short, memorable, and quick to type, such as one that names the role or company the signature is for.

  • If you send from more than one connected mailbox or sending address, you can give each address its own signature on the Email Signature card instead, with no merge tag needed. See the Email Settings Page Walkthrough and How to Connect Multiple Mailboxes and Choose Which One Sends.

Video Walkthrough

Use the timestamps below to jump to specific sections:

  • 0:00 - Introduction

  • 0:55 - How to copy your signature to build an alternate one

  • 1:44 - How to save the alternate signature as a user merge tag

  • 3:38 - How to use the alternate signature in an email

  • 4:26 - How to restore your default signature

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